Timeley for bookings

Kelly Migro - Tuesday, March 31, 2015

Timeley


We are now supporting Timely which is a great app which integrates with Xero and allows you to do the following:

  • Timely is a new, super easy to use, appointment scheduling system
  • Runs from the cloud on any device (desktop, laptop, tablet, smartphone etc)
  • Automated SMS & email reminders will reduce your no-shows
  • Let customers book online, reduce your admin and attract new customers
  • Easy to use features like recurring appointments, one-click rebooking, drag-and-drop changes
  • Integrates with Xero - for painless accounting
  • Optional point of sale (POS) module, powered by VendLow monthly prices starting from $19/month + one month free trial + free support


Help my opening/conversion balances aren't saving & updating!

Kelly Migro - Thursday, September 20, 2012

In the last week there have been two requests from clients who have tried to change their opening balances of accounts and it won't save and update for them.

The reason for why the accounts balances aren't updating is because, the accounts payable and or accounts receivable balances don't match the opening Payable and Receivable invoices entered.  Xero requires all unpaid invoices whether they are to be received or paid to be entered prior to the conversion date, and the total of these much match to the dollar and cent the opening balance which is entered for the accounts.

Need more help on this, join the conversation.


Vinsight - Wine Making Software

Kelly Migro - Monday, April 30, 2012


Vinsight is an online cloud based app for wine makers, which helps to report on the vineyard, winery and warehousing operations, with monthly pricing plans to suit your needs.  Vinsight integrates with Xero, so no doubling up of work, as invoices and purchases can integrate automatically in Xero.


Converting from MYOB to XERO

Kelly Migro - Saturday, February 18, 2012

Are you using MYOB and want to move to the cloud with Xero? There are a lot of factors to consider with converting from MYOB to Xero:

  1. What date are you going to convert from? - you can't pick a random date, you have to think about BAS returns
  2. Do you want to keep your existing MYOB chart of accounts (account codes) or is this now the time to start fresh with how you have always wanted them to be?
  3. Do you have unpaid creditor (accounts payable) invoices which were entered in MYOB? These need to be entered into Xero too so that they can be paid.
  4. Do you have unpaid debtor (accounts receivable) invoices? These need to be entered into Xero as well.
  5. Are all of your bank accounts reconciled? and can you start bank feeds from the same date as your conversion date?
these are only a few things that need to be considered, there are many more as well.  As you can see you can end up spending a lot of time which is spent with any software converting from one to another.   Just remember the long term benefits of switching to Xero will outweigh these short term costs.

To make sure that your Xero file is set up correctly e-accountant can do the work for you, for a flat fee have a look at our Xero Setup and Training Prices.

If you are using payroll in MYOB ask us to quote on converting your payroll over to Xero as well.


Streamtime - Total Studio Management

Kelly Migro - Sunday, February 12, 2012

Streamtime is a cloud based application designed for the advertising, interactive and graphic design industries. It is a complete traffic and production management software for studio management including:

  • Customer Relationship Management (CRM)
  • Resource Planning
  • Calendars and Diary
  • Quoting and Estimating
  • Customised Stationery
  • iPad & iPhone Application
  • Manage Work In Progress in real time (WIP)
  • Easy to use interface
  • Time Sheets
  • Invoicing and Accounts Integration with Xero
  • Reporting
  • Client Web Application
Best of all is the integration with Xero, so your invoices sync to the Xero for all of your financial and management accounting needs.  Streamtime offer a 30 Day Free Trial so that you can see how it works hands-on.


RightSignature - Electronic Signatures

Kelly Migro - Sunday, February 05, 2012

Xero posted a blog about a new add on partner of theirs RightSignature which is an easy and fast way to get your documents filled out and signed online, including being able to get your customers to e-sign documents while traveling using the free iPhone and iPad e-signature apps.

Using RightSignature with Xero allows you to:
  1. Send Xero invoices and draft invoices for e-signature from the RightSignature Send screen
  2. Sync your Xero contacts in RightSignature for quick document sending.
  3. Your customers review, fill out and sign online in any web browser, or even on an iPad, iPhone or Android
  4. Signed documents are legally binding.
If you want help with this and integrating it with Xero or using it by itself contact us.

Xero Online Accounting Software and the Mining Industry

Kelly Migro - Saturday, January 28, 2012


I have worked directly as a financial accountant for various mining and exploration companies for over 10 years, if you are interested in which companies I have worked for check out my linkedIn profile.  These have covered various stages of a mines life from exploration, feasibility, mine development, production and care & maintenance.

Most junior explorers when looking for an accounting package they look for something simple, cheap and what most bookkeepers know how to use which is MYOB.  Whilst MYOB can do the job of entering invoices, raising payments, payroll and reporting it doesn't make life easy. Reports aren't easily customisable which results in data exported to excel and reports prepared manually which is time consuming.  The most important requirement for exploration and mining companies is tenement expenditure reporting to the Department of Mines and as anniversary periods do not run a financial year calendar then in MYOB you need to run two reports and combine them externally in excel.  Another problem that I have encountered is that job costing codes can be used to track tenement expenditure but if you also want to track expenditure to various projects then you have to enable and use categories, which only one category can be used per invoice and can mean one invoice has to be entered as multiple invoices if coded to various categories.

Through specialising in cloud based accounting software I have found that Xero is perfect for junior explorers.  Reasons for it working so well is:

  • Allows for your own coding structure to be setup, no set numbering structure. However many digits or characters you want to use.
  • Expenditure accounts can be classified as either Overheads, Direct Costs and Expenses.  This allows for Corporate expense account to be "Overheads" and exploration expense accounts to be "Expenses".
  • Reports can be customised easily
  • Annual Tenement Expenditure reports (Form 5) can be generated for the full year from the start of the anniversary to the end
  • Xero allows for two tracking codes to be set up, allowing for Project and Tenement
  • One invoice can be entered against various Projects and Tenements
  • Line items for an invoice need to be entered as a unit, which means that instead of entering as 1, if an invoice is to be split against multiple tenements then it can be done as a percentage without having to work out the amounts manually.
  • Reporting on tracking codes is easy, and soon budgets will be able to be entered into Xero against tracking codes which will increase the reporting capabilities.
  • Xero can grow with your business which MYOB cannot, with an ever evolving array of API partners so that additional software can be integrated with Xero automatically.
  • As the company grows and the number of staff grows, new users can be added to Xero for data entry, reporting or approving of invoices at no extra cost.  It can also be accessed from anywhere in the world with an internet connection so even out in the field if need be.

Whether you are wanting to stay with MYOB, make the switch to Xero or setup your new company on Xero, E-Accountant Pty Ltd knows the reporting requirements for Exploration and how important it is to get Tenement Expenditure Reports like Form 5's lodged on time. Contact us for more information as to how we can implement Xero for you.

Xero now handles Overpayments and Prepayments!

Kelly Migro - Wednesday, November 23, 2011

One of the biggest problems I have faced with Xero and clients is when their customers pay them too much for an invoice, until today Xero has not allowed for this and it has caused a lot of frustration as payments could not be allocated to a customer until another invoice was issued hence then it looks like the customer hasn't paid!

With todays new release of Xero it finally allows for overpayments and prepayments! Check out Xero's demo video below.

Also in this release:

  • Ability to change your xero login email address
  • Address lookup feature using sensis, not sure of the postcode don't worry it will look it up
  • Warning for duplicate invoice numbers, so no double paying of expenses
  • Profit & Loss report can be prepared with a variance amount

Still to come which will only make Xero even better are: Discounts on invoice line items and remittance advices.

The best thing about using a Cloud Software like Xero for your accounting is that you always have the latest version of the software without having to do any software upgrades, and this all happened while we were asleep in Perth!

Why I am loving Paycycle

Kelly Migro - Thursday, September 29, 2011

Looking for a payroll software, which is fast and easy to use?

I first used paycycle because of the fact that xero didn't have payroll built into it and paycycle integrated with it, I now use paycycle because it is so easy and accurate to use.

paycycle small business payroll online

I had a new client which had their accounts prepared in MYOB by their accountant as a "favour" who didn't understand bookkeeping and payroll, due to this they just relied on what MYOB prepared for the payroll based on what information they input.  Due to this the employees did not have any leave accruals calculated in the system nor details of their superannuation and to make matters worse the employees were being overtaxed.

Don't get me wrong MYOB payroll works and calculates payroll great, but if it isn't set up correctly then all sorts of errors can occur.  Which is why paycycle is the perfect small business payroll system for anybody.  Tax tables are always up to date, and you never have to worry about whether you have uploaded the latest ones or not.

The payrun cannot be processed until everything is set up correctly, and it can take 30-60minutes to set up a new business, then 15 minutes for each employee.  Once this is done the payrun can be processed weekly, fortnightly or monthly by scheduling the paycycle and clicking a few buttons.  The bank file will even be created, which means a simple import into the internet banking, click to email the payslips to the employees and you are done.

As paycycle integrates with xero all it takes is a click of a button and the transaction automatically occurs in xero, it can also be used side by side with MYOB or Quickbooks by importing a journal and is a much cheaper option than paying annual fees for tax tables updates.

The even better news about paycycle is the fact that xero has acquired it, which means it will soon be included within xero!

Total Cost of Ownership of Xero compared to a traditional desktop accounting software

Kelly Migro - Monday, September 19, 2011

So do you think that using xero and the monthly subscription fee is going to cost you more money than buying a software package off the shelf?  Think again check out the below table which compares Xero with traditional desktop accounting software like MYOB or Quickbooks, there is not only savings to be made in terms of dollars but also a lot of time saving! 

Xero Online

Desktop

Issue

Impact

No software installation

New feature release installation every year, and compliance release (tax tables)

Minimum 2-3 hours per year installing software

Your time & $$$$

Unlimited users

Pay per user

Reduces efficiency in your business

$$$$

Performance not linked to computer

Speed linked to computer

No need to replace workstation or file server every 3 years or more frequent reformatting to maintain performance

$$$$

Automatic backups

Manual backups

Time, consumables, incorrect storage and manual processes.

Your time & $$$$

Secure, bank level security

Unsecure

Data not secure held on desktops and local servers etc. File passwords easily cracked.

$$$$

Upgrades monthly

Upgrades yearly

Delays in product enhancement

Your time

Unlimited free 24 x 5 support

Paid support

Time on phone, support cost itself

Your time & $$$$

Single Ledger

Easy collaboration with accountant and bookkeeper

Disconnected, poor collaboration, data always out of sync

Industry average is 25% of accountants billing time due to moving data-files to/from SME

$$$$

Easily produced monthly management reporting to allow better business decisions

Traditional accounting report

Potential for poor business decisions due to inaccurate or delayed financial data

$$$$

No product activation or confirmation

Product activation and confirmation every 6-9 months

Your time

Your time

Work anywhere

Workforce has to be at the site

Flexible workforce, work life balance

Your time & $$$$

Free unlimited bank fees

Manual data entry

Pay for bankfeeds

Your time & $$$$


Get in touch:

Phone Kelly on:
08 9467 2528

Software we recommend

Xero Bookkeeping Perth  Vend POS Unleashed online inventory